Central booking office system

Here, central booking office refers to a company that provides accommodation and related services in the area they are located.  Usually, this type of company functions in connection with a ski resort or other kind of holiday facility.  The company can also offer some of their own capacity for sale.  An important part of the company’s intermediary services is communication with the owners and caretakers of the accommodation, and with providers of other services.  Another important duty is the automatic settlement of owner / service provider portions for reservations made.

A central booking office will need the basic system and a suitable group of additional services.  Below is a summary of Winres central booking system services.

Diverse productization

All necessary products can be made available in the system: accommodation, cleaning services, bed linens, event services, lift tickets, etc.  Products can be grouped using different criteria such as accommodation type, location, or services groups.  Directions to the destination and location descriptions can be included in the system, or descriptions in the Internet can be linked directly.  Printing can be done in various languages.  The system sets prices automatically based on what season the reservation falls on.  Accounting of the reservation works on the same principle.

Managing reservation situations

Reservation products are chosen according to capacity.  At the same time, we get a clear picture of what the capacity is for a certain time and/or type of accommodation.  The system constantly supervises capacity and will warn of and prevent over-bookings.  The system also calculates utilization rates.  Destination descriptions and travel instructions are printed automatically as an attachment with the invoice.

Owner and caretaker reports

Owner and caretaker reports are made at the agreed frequency.  These reports show changes compared to previous reports: new, changed, and cancelled reservations.  The system also knows information such as which rooms need cleaning, or which villas have ordered wood for the fireplace.  Reports also show sales and accounting amounts, as well as customer information if needed.

Automatic accounting

Accounting information is logged automatically into the system when reservations are made.  The accounting report shows how much is accounted and to whom.  Material due for banks are prepared use the accounting process.  All work related to accounting can be done quickly and efficiently with a few keystrokes!